Board sub-committees

Board sub-committees

The 2019 ACEN sub-committees were set at the February face-to-face meeting in Adelaide.

 

Communications and Membership

(includes communications, website and social media)

Chair: Faith Valencia-Forrester, plus Sharon Scott, Chris Gonsalvez

The purpose of the subcommittee is to assist the Board in developing and delivering effective and sustainable communications and membership strategy in order to:

  • Maintain a strong membership base, and
  • Keep ACEN members informed about WIL matters

Functions

  • Review existing communications and membership strategies from a strategic perspective
  • Develop proposals and recommend strategies to the ACEN Board to maintain a strong ACEN membership
  • Develop proposals and recommend communication strategies to the ACEN Board to keep ACEN members informed on national and international news, resources and events related to WIL
  • Provide advice to the ACEN Board on all matters relating to ACEN communications and membership
  • Act in the interests of the ACEN membership generally

Membership

Member of ACEN Board and not less than three members drawn from the Board and/or State Chapter Committees.
Frequency of meetings – Minimum of four per year.

 

Student Scholarships and Awards

Chair: Chris Gonsalvez plus Sonia Ferns

  1. Provide advice to the ACEN Board on all matters relating to ACEN Student Scholarships and awards
  2. Coordinate the administration of the ACEN Student Scholarships and awards annually.
  3. Coordinate the selection of recipients of ACEN Student Scholarships and awards annually.
  4. Consult with the ACEN Board on criteria for selecting scholarship and award winners.
  5. Promote the ACEN Student Scholarships and awards to ACEN member institutions.
  6. Collate a report on the scholarships and awards outcomes and suggest relevant recommendations
  7. Evaluate and refine the process for administering the ACEN Student Scholarships and awards for ACEN consideration annually,

Overview

The Scholarships subcommittee is responsible for administering the annual ACEN student scholarship and awards processes.

Functions

The subcommittee will

  • Provide advice to the ACEN board on the administration and review of the ACEN student scholarship
  • Develop proposals and recommend strategies to the ACEN Board for ratification
  • Act in the interests of the ACEN membership generally
  • Provide a mechanism to build capacity and ensure sustainability amongst ACEN members
  • Be responsible for the selection and supervision of a person to provide administrative help in extracting and summarising data for scholarships.
  • The final selection/ranking committee for Awards should have a person nominated by each of the chapter committees.

Membership

Frequency of meetings

As required with more regular contact during the selection period.

 

Research and Scholarship

(includes research grants and the symposium)
Chair: Jude Smith, plus Anna Rowe, Denise Jackson, Franziska Trede

The purpose of the subcommittee is to assist the ACEN Board by providing advice on achieving the research and scholarship objectives outlined in the ACEN strategic plan to enhance WIL throughout Australia.

Functions

  • Identify and advance research in WIL priority areas through scholarly practice.
  • Build the capacity of ACEN members including early career researchers and higher degree research students to undertake research into WIL.
  • Endorse and support WIL research proposals and projects.
  • Support the dissemination of findings and recommendations from WIL research and projects to the sector via appropriate channels such as the website and webinars/events.
  • Provide advice in relation to current issues, challenges and trends impacting on WIL research and scholarship in Australia.
  • Establish mechanisms to assist in identifying areas of research priority and facilitate collaborative discussions to support WIL research priorities.
  • Administer the ACEN research grants scheme and organise research symposiums and other research events.
  • Act in the interests of the ACEN membership generally.
  • Build members’ capacity for ACEN sustainability.

Membership

Members of the ACEN Board and not less than thee members drawn from the Board and/or State Chapter Committees.

Frequency of meetings

A minimum of 5 per year.

 

Finance and Audit

Finance and Audit (includes budget, finance)
Chair: Susan Rowland

Terms of Reference

The primary purpose of the Finance and Audit Committee is to ensure ACEN remains a sustainable organisation with robust governance and financial systems. The Finance and Audit Committee assists and advises the Board on financial matters through sound corporate practices and timely financial reporting.

Functions

The subcommittee will:

  • ensure the Board adopts, maintains and applies appropriate accounting and financial reporting processes that adhere to its legal obligations;
  • ensure the Board complies with its approved Financial Procedures;
  • ensure the Board maintains effective risk management and internal financial control systems;
  • develop an annual budget framework that aligns with ACEN’s strategic objectives;
  • monitor ACEN’s financial performance against approved budgets;
  • monitor the cash flow position and ensure action is taken to maintain this at an acceptable level;
  • provide reliable and relevant financial reports to the Board eleven times per year;
  • recommend the appointment of an external auditor;
  • facilitate the independence of the external audit process and address issues arising from the audit process; and
  • ensure transparency and integrity of published financial information.

Membership

  • the Finance and Audit Committee shall comprise not less than three members, to be appointed by the Board;
  • the Board shall appoint the Chair of the Finance and Audit Committee from amongst its elected Directors; and
  • members of the finance and audit committee should be financially literate with at least one member having recent and relevant experience or training in finance or accounting.

Meetings

The Finance and Audit Committee will meet a minimum of four times per year either via face to face meetings or by teleconference.